Business Office

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Refund Due Dates & Policy

  • All non-financial refund process starts following the last day of the official add and drop period.
  • All financial aid refunds are processed within 14 days from the disbursement of the aid.
  • A credit card refund is processed for the payments made with credit card.
  • Credit balance generated from a check or cash payment will be issued a refund in the form of a check or a direct deposit of refund to the provided bank account.
  • All check refunds are mailed to the address the College has on file. For a smoother, quicker refund, it is student’s responsibility to provide correct mailing address to be on record with the College.
  • Effective fall 2017 dropped course(s) up until last day of add and drop period is eligible for a refund of 100% for the paid tuition and fees. Specific withdrawal dates for the current semester and mini-terms can be found by visiting the Academic Calendar.
  • Failure to attend class or stopping attendance does NOT constitute an official drop. Students are responsible to drop the course(s) by coming in-person or online by the deadline listed on the Academic calendar

Exceptions and Appeals

The College maintains a Committee on Exceptions and Appeals to review any student challenges to the College's stated financial policies. The Committee makes its decision based on the student's written petition as supported by appropriate documentation (i.e., verification of extended hospitalization from a doctor or hospital, transfer orders signed by a military commander, etc.). Please click here to access the form. Should you wish to appeal a decision, you should file a petition within 90 days of the occurrence which necessitates the appeal. Appeals submitted after 90 days must be supported with extraordinary circumstances to be favorably considered.

Choosing the Best Refund Method

To receive the balance in a fast, efficient manner, sign up on-line for one of the following refund methods: (1) Direct Deposit, (2) Load Your Existing Reloadable Debit Card or (3)
receive a Paper Check. Steps to choose the refund method:

  • Go to rcbc.edu
  • Login to Webadvisor
  • Click on Students
  • Go to the Financial Information Section
  • Click on "Manage your Payment, Payment Plans and More
  • Click on "Manage Refunds"

Direct Deposit

  • This method will allow your refund money to be deposited into the bank account provided by you.
  • You can choose either a personal or checking account.
  • It is student’s responsibility to keep the bank information updated.

Load Your Existing Reloadable Debit Card

  • This method will allow your existing reloadable debit card to be used to load your refund funds.
  • You must provide the banking information to be able to transfer the funds to the card.
  • There is no change in the fees that are associated with your card.
  • There is no change in the way that you use the card.
  • Withdraw money at no charge from the existing ATM machines that you currently use.

The debit card is already in your possession, so no mailing of a new card is involved. As with any debit card, you must be aware of all fees associated with the card, so be sure to read the Terms and Conditions that apply when using your card. For more information contact your issuing card bank.

Paper Checks

  • If you choose not to sign up for direct deposit or a debit card, you will receive a traditional, paper check in the mail.
  • Paper checks could take up to 14 days from the date of the financial aid disbursement to be mailed.
  • Keep your mailing address current by updating your information before the financial aid disbursement date with the RCBC registration department.

PLEASE NOTE: Cash your check immediately upon receipt. If you don’t cash your check it will be voided 90 days after the check date. If you need a check to be re-issued due to an incorrect address, you must pay a $25 check fee before the refund is re-issued.